Want to make your virtual event a huge success? Here is everything you need to know about the basics of hosting such events and picking out the right virtual event platform. One effective way to enhance attendee engagement is through conference giveaways, even in a virtual setting.
Virtual events are the new norm and the world has seen several virtual event platforms emerging as popular tools in the recent past. The popularity of virtual events is growing because of several reasons. They are safe in times of the ongoing pandemic, they are far more economical than on-ground events and they are good for the environment. However, hosting a virtual event is not an easy task.
Not everyone is well-versed in navigating the virtual online world. Hence, you need an intuitive platform. The attendees should adjust the settings, and the platform should allow seamless administration for professional management. You can ask the vendor about the different back-end functions and how the automation process works. This will optimize the performance of your future corporate events.
The challenges include promoting the event effectively, keeping the audience engaged throughout the event, etc. The success of a virtual event depends on the technology used, the value addition that makes the event engaging, and the approach that makes the event truly grand – much beyond just a seminar or webinar on your computer screen.
What is a Virtual Event?
A virtual event is the digital form of an on-ground event and it is held on a virtual event platform such as Tech Adaptika. If you have attended a webinar or taken an online class, you will have a fair idea of what a virtual event is. The core objective of a virtual event is to gather attendees for a specific deliberation or discussion and get them to engage with the content online.
Four Main Types of Virtual Events
Virtual events are just not a substitute for on-ground events. They are an evolved version, are held on virtual conference platforms, and can offer different formats depending on the requirements. Generally, there are four main types of virtual events – Webinars, Virtual Conferences, Internal Hybrid Events, and External Hybrid Events.
Webinars:
Webinars are a popular tool that most companies use these days to conduct seminars or training sessions on virtual event platforms. Webinars have gained this popularity because attendees from across the globe can participate for a small fee or for free. Also, it allows the hosts to record first but interact live.
Virtual Conferences:
Virtual conferences are similar to in-person conferences and include agenda, sessions, keynotes, breakouts, and more. Virtual conferences are held on virtual event platforms and offer attendees the freedom to view keynotes in real-time, build their agenda and interact with other attendees.
Internal Hybrid Events:
Internal hybrid events are part in-person and part virtual events that allow companies to conduct training programs, department meetings, sales kick-offs, and town halls for their staff across locations.
External Hybrid Events:
These virtual events are for those outside the organization and include user conferences and industry conferences. High-quality video content forms an integral part of these events to promote engagement among the audience.
Elements of Virtual Events
The following are the vital elements that are required to host a virtual event:
- Event website and registration
- Content for a live presentation
- Live one-way video or audio
- QnA
- Live to poll
- Note-taking/favorite slides
- Recorded content
- Interactive video conferencing
- Feedback surveys
Basics of Hosting a Virtual Event
Hosting a virtual event is similar to hosting an in-person event. If you are planning to host a virtual event, first ensure that you have the right virtual event platform. Having the right platform will help you in making your event engaging. Brands such as Tech Adaptika offer the perfect solutions for virtual reality conferences and hosting online events.
Not only does Tech Adaptika provide a private campus for the event, but it will also offer a qualified team of professionals who will understand your requirements and help you host an online event and manage your virtual reality meetings.
Once you have chosen a reliable virtual event platform, step into the shoes of your attendee and understand what could keep them engaged and interested. Take time to draw out the flow of the event and strategize the content so that the session remains interesting for the attendees. With the right platform, you can create a unique virtual experience for your event by employing engaging presentation tools to promote interaction, integrated live streaming, and a customized user experience.
If you are planning to host a virtual event, take a step-by-step approach to ensure that no aspect is neglected or missed out on. For expert advice, you can reach out to experts at Tech Adaptika – the leading name for virtual events and virtual event platforms.
Make Your Virtual Event a Super Success!
Many platforms offer expertise in designing virtual experiences that are as live and interactive as life. From providing asynchronous online classes to high-performance virtual event platforms for holding events, enabling remote work, and facilitating live virtual campus, the virtual platform offers a wide range of services.
