In this blog, we will be going to talk about the process to backup Outlook messages to PDF format. This solution is very original. This MSG file is suitable for the Microsoft Outlook email application. If an attachment is built-in with email than it will also be stored in the consolidated MSG file. The MSG email message file is originally designed for Microsoft Outlook to save a single email. MSG file can consist of main messages body, calendars, contacts, hyperlinks, and attachments.
Reasons to Backup Outlook Email Messages to PDF
MSG file saves single email messages with attachments. It is only open with MS Outlook. Whenever users require to open MSG emails without Outlook then the best method is to backup or save Outlook MSG files into a simple readable format. PDF stand for “Portable Document Format” is the finest platform to share the secret document, presentations, etc. It can be saved anywhere and simply open without any email application and compatible to save images and links, etc.
Easy Way to Save Outlook MSG to PDF Format using Manual Process
If a user, needs to backup messages from Outlook to PDF format then the user will take the help of the manual way, which required Outlook configuration. If a user requires backup a few emails from Outlook MSG to PDF, then the manual technique will works. Just follow the steps mentioned below to know how to backup messages from Outlook to PDF format:
- Open Microsoft Outlook on your Windows machine.
- Open the required Outlook email messages.
- Now, go to the File menu, click on the Print.
- From the Printer Drop Down option, choose the option of Microsoft Print to PDF.
- Click on the Print button to save email messages into PDF.
What’s Next If Manual Method Fails?
This process is good only for a few files but multiple files export by this manual way will be a lengthy procedure. It can be saved only the content of emails and not able to move attachments, data formats, etc. Backup Outlook MSG to PDF file by using the manual method could be tricky and risky due to high chances of data loss. To do this task perfectly, then, a user needs to choose an automated solution which is known as MSG to PDF Converter.
PCVARE MSG to PDF Converter to Backup Messages from Outlook to PDF
In this section, we are going to introduce to PCVARE MSG to PDF Converter software to perform the MSG emails to PDF migration. The tool supports to backup multiple MSG emails to PDF format at once including attachments without any error. Each and every user can use this tool easily on any Windows Operating System such as Windows 10, 8.1, 8, 7, XP, etc. A user can also convert MSG attachments into PDF document format. To know how to backup messages from Outlook to PDF, you just need to follow the steps that are described below:
Step 1. First, download the MSG to PDF software on your Windows OS.
Step 2. Launch it, and click on the Select Files or Select Folder button to add MSG emails for backing up as PDF format.
Step 3. After loading MSG emails, select naming options according to your choice.
Step 4. Then click on the Start button and select the destination location.
Step 5. Click Ok to start the conversion from MSG to PDF format.
Step 6. Once the process starts, it will show the live process of MSG files conversion.
Step 7. When it completes, it will display the success message. Then, click Ok to finish the task.
Final Words
In this post, we have talked about the solution about how to backup messages from Outlook to PDF format. The manual solution exists for users but necessitates Outlook configuration. For an effective and accurate result, a user needs to choose MSG to PDF converter – an automated solution to save bulk MSG email messages to PDF format including attachments.
Recommendation:
If you need to backup your MSG emails into another format like PST, EML, PDF, EMLX, MBOX, DOC, HTML, MHT, XPS or another application like Thunderbird, Maildir, Windows Live Mail, Gmail, G Suite, Office 365, Yahoo, etc. then you can go with the complete solution i.e. MSG Converter. It is a single solution for all MSG email conversion related queries. You can also try it before purchasing it by using its free demo version.
