Diyarbakır masaj salonu Aksaray masaj salonu Afyon masaj salonu Amasya masaj salonu Bolu masaj salonu Burdur masaj salonu Elazığ masaj salonu Erzincan masaj salonu Erzurum masaj salonu Düzce masaj salonu Edirne masaj salonu Isparta masaj salonu Giresun masaj salonu Karabük masaj salonu Kastamonu masaj salonu Sinop masaj salonu Kırıkkale masaj salonu Kırklareli masaj salonu Kırşehir masaj salonu Mardin masaj salonu Nevşehir masaj salonu Niğde masaj salonu Ordu masaj salonu Osmaniye masaj salonu Rize masaj salonu Tokat masaj salonu Zonguldak masaj salonu Uşak masaj salonu Yozgat masaj salonu Bingöl masaj salonu escort bayan İstanbul escort İzmir escort Kahramanmaraş escort Kastamonu escort Kayseri escort Kıbrıs escort Kırklareli escort Kocaeli escort Konya escort Kütahya escort Erbaa escort Erdemli escort Ereğli escort Erenler escort Ergene escort Esenler escort Esenyurt escort Eskil escort Espiye escort Eyüpsultan escort Eyyübiye escort Fatih escort Fatsa escort Fethiye escort Finike escort Gaziemir escort Gaziosmanpaşa escort Gazipaşa escort Gebze escort Gediz escort Gelibolu escort Gemerek escort Gemlik escort Geyve escort Gölcük escort Gönen escort Görükle escort Güllük escort Gümbet escort Gümüşlük escort Güngören escort Gürsu escort Haliliye escort Hendek escort Horasan escort Ilgın escort İlkadım escort İncirliova escort İnegöl escort İskenderun escort İzmit escort İznik escort Kadirli escort Kadıköy escort Kadınhanı escort Kağıthane escort Kahramankazan escort Kangal escort Kapaklı escort Karabağlar escort escort Mersin escort İzmir escort Ankara escort Antalya escort Bursa escort Gaziantep escort Denizli escort Adana escort Hatay escort Samsun escort Kocaeli escort Konya escort İstanbul escort Eskişehir escort Malatya escort Kayseri escort Sakarya escort Balıkesir escort Çanakkale escort Aydın escort Muğla escort Tekirdağ escort Yalova escort Trabzon escort Sivas escort Ordu escort Maraş escort Manisa escort Tokat escort Rize escort Amasya escort Ümraniye escort Üsküdar escort Zeytinburnu escort Çeşme escort Sincan escort Gaziemir escort İskenderun escort Buca escort Çubuk escort Marmaris escort Torbalı escort Haymana escort Kepez escort Osmangazi escort Bağcılar escort Muratpaşa escort Görükle escort Avcılar escort Darıca escort Çumra escort Anamur escort Çarşamba escort Ulus escort Kaş escort Gürsu escort Güngören escort Mut escort Kadıköy escort İznik escort Serik escort Menemen escort Aksu escort Kağıthane escort Kartal escort Maltepe escort Tire escort Finike escort Pendik escort Sarıyer escort Şişli escort Sultangazi escort Tuzla escort Konyaaltı escort Seyhan escort Melikgazi escort Ödemiş escort Mamak escort Kemer escort Mudanya escort Çekmeköy escort Körfez escort Meram escort Aliağa escort Polatlı escort Belek escort Gemlik escort Esenler escort Fatih escort Selçuklu escort Datça escort Gümbet escort Serdivan escort Konak escort Keçiören escort Lara escort Yıldırım escort Beylikdüzü escort Gölcük escort Karşıyaka escort Çankaya escort Manavgat escort Nilüfer escort Arnavutköy escort Gebze escort Beyşehir escort Silifke escort Atakum escort Çorlu escort Didim escort Kuşadası escort Merzifon escort Bandırma escort Antakya escort Ceyhan escort Battalgazi escort Elbistan escort Bodrum escort Akşehir escort Tarsus escort İlkadım escort Çerkezköy escort Bornova escort Batıkent escort Alanya escort İnegöl escort Orhangazi escort İzmit escort Keşan escort Isparta escort Bolu escort Erzincan escort Van escort Yozgat escort Zonguldak escort Afyon escort Bilecik escort Aksaray escort Elaziğ escort Osmaniye escort Şanliurfa escort Giresun escort Burdur escort Diyarbakir escort Edirne escort Kocasinan escort Onikişubat escort Salihli escort Milas escort Pamukova escort Birecik escort Yıldızeli escort Ortahisar escort Malkara escort Yakutiye escort Zara escort Yomra escort Karatay escort Mezitli escort Canik escort Efeler escort Ayvalık escort Kırıkhan escort Pazarcık escort Soma escort Dalaman escort Sapanca escort Haliliye escort Akdeniz escort Terme escort Söke escort Karesi escort Yüreğir escort Payas escort Talas escort Türkoğlu escort Turgutlu escort Karaköprü escort Samandağ escort Yunusemre escort Köyceğiz escort Siverek escort Toroslar escort Menteşe escort Kestel escort Yenişehir escort Yatağan escort Urla escort Korkuteli escort Kumluca escort Karacabey escort Alanya escort Manavgat escort Fethiye escort Kemer escort Didim escort Çorum escort Düzce escort Erzurum escort Kırklareli escort Kilis escort Kars escort Karabük escort Kırıkkale escort Mardin escort Kırşehir escort Muş escort Kastamonu escort Nevşehir escort Ardahan escort Bartın escort Karaman escort Siirt escort Batman escort Bayburt escort Uşak escort Igdır escort Sinop escort Şırnak escort Adıyaman escort Ağri escort Bitlis escort Gümüşhane escort Hakkari escort Bingöl escort Safranbolu escort Boyabat escort Kızıltepe escort Üzümlü escort Bucak escort Kadirli escort Ardeşen escort Çerkeş escort Gelibolu escort Gerede escort Dinar escort Besni escort Bozüyük escort Eskil escort Diyadin escort Ahlat escort Çivril escort Bağlar escort Akçakoca escort Aziziye escort Lüleburgaz escort Şahinbey escort Bulancak escort Digor escort Keskin escort Bünyan escort Kaman escort Akhisar escort Bulanık escort Altınordu escort Bor escort Avanos escort Adapazarı escort Virenşehir escort Gemerek escort Kangal escort Akçaabat escort Erbaa escort Tavşanlı escort Çayeli escort Suluova escort Edremit escort Ilgaz escort Biga escort Göynük escort Çukurova escort Kaynaşlı escort Emirdağ escort Gölbaşı escort Söğüt escort Ortaköy escort Dogubayazıt escort Güroymak escort Karahayıt escort Bismil escort Horasan escort Mucur escort Babaeski escort Şehitkamil escort Espiye escort Kağızman escort Yahşihan escort Develi escort Doğanşehir escort Afşin escort Alaşehir escort Malazgirt escort Fatsa escort Ürgüp escort Akyazı escort Eyyübiye escort Şarkışla escort Araklı escort Niksar escort Simav escort Ergene escort Fındıklı escort Nazilli escort Taşova escort Susurluk escort Çan escort Mudurnu escort Defne escort Kozan escort Sandıklı escort Yahyalı escort Patnos escort Kahta escort Pamukkale escort Ergani escort Oltu escort Nizip escort Görele escort Sarıkamış escort Yeşilyurt escort Dulkadiroğlu escort Kırkağaç escort Varto escort Fethiye escort Kumru escort Erenler escort Akçakale escort Suşehri escort Of escort Turhal escort Derince escort Ereğli escort Erdemli escort Bafra escort Kapaklı escort Pazar escort Davutlar escort Altıeylül escort Ayvacık escort Dörtyol escort Sarıçam escort Sur escort Palandöken escort Nurdağı escort Tirebolu escort Zile escort Ünye escort Selim escort bursa escort bayan bursa escort bayan istanbul escort bayan denizli escort bayan düzce escort bayan malatya escort bayan erzincan escort bayan zonguldak escort bayan eskişehir escort bayan gaziantep escort bayan gaziantep escort bayan gümüşhane escort bayan hatay escort bayan hatay escort bayan ığdır escort bayan gaziantep escort bayan istanbul escort bayan konya escort bayan izmit escort bayan kars escort bayan kayseri escort bayan kayseri escort bayan escort bayan adana escort adıyaman escort afyon escort ağrı escort aksaray escort amasya escort antalya escort ankara escort ardahan escort artvin escort aydın escort balıkesir escort bartın escort batman escort bayburt escort bilecik escort bingöl escort bitlis escort bolu escort burdur escort bursa escort Çanakkale escort Çankırı escort Çorum escort denizli escort diyarbakır escort düzce escort edirne escort elazığ escort sivas escort sinop escort şanlıurfa escort samsun escort sakarya escort rize escort osmaniye escort ordu escort niğde escort nevşehir escort muş escort muğla escort mersin escort mardin escort manisa escort malatya escort kütahya escort konya escort kocaeli escort kırşehir escort kırklareli escort kırıkkale escort kilis escort kıbrıs escort kayseri escort kastamonu escort kars escort karaman escort karabük escort kahramanmaraş escort izmit escort izmir escort istanbul escort Isparta escort Iğdır escort hatay escort hakkari escort gümüşhane escort giresun escort gaziantep escort eskişehir escort erzurum escort erzincan escort tekirdağ escort tokat escort trabzon escort uşak escort van escort yalova escort yozgat escort zonguldak escort

Business

4 Ways To Set Up A Payroll Calendar And Sticking With It

In payroll, it is all about the dates. For employers and HR, this means deciding on a payroll schedule to dictate how frequent to pay employees. Once a payroll schedule is decided, it becomes easier to set up a payroll calendar to facilitate timely salary disbursements.

Payroll schedules for businesses vary depending on a couple of factors – specific industry practices, job type, career level, employment type (contractor versus full-time employee) etc. For most businesses, the payroll schedule, in which salaries are disbursed to employees, will fall into either one of the four categories:

  1. Weekly – salaries are paid out once per week
  2. Biweekly – salaries are paid out once every other week
  3. Semimonthly – salaries are paid twice a month
  4. Monthly – salaries are paid once per month

Regardless of the payroll schedule, how should HR plan out the payroll schedule to ensure employees are paid on time? Here are some steps to creating a well-planned payroll calendar and sticking with it.

Decide on a payroll frequency

The first step in creating a payroll calendar is to decide on the payroll frequency. How often do you want to be paying your employees? The payroll frequency that you decide on often depends on the type of roles you hire in your organisation and also the industry that your organisation falls into.

Once you have decided on the payroll frequency, it becomes easier to decide on the start and end date of the pay period. One important thing to note is that payroll frequency norms may vary from country to country. For payroll professionals that have a regional payroll portfolio, it is important to ensure that payroll frequency comply with the local legislations before planning out the payroll calendar.

Account for public holidays

It is easy to plan out a payroll calendar – until a public holiday comes along and throws everything off. When planning out your payroll calendar, it is imperative to take into account public holidays, particularly if you are managing a regional payroll portfolio. Have on hand the list of public holiday dates for the year as you plan out your payroll calendar. This allows you to accurately plan your payroll calendar for months whereby payday falls on a public holiday.

Set up payroll reminders

With the numerous tasks that payroll department has to handle, it can be difficult to keep track of important payroll dates. Once you have established the annual payroll calendar, set up payroll reminders for important tasks such as payroll cut-off date, salary disbursement, and tax filing and reporting. It can be as simple as using Post-Its to remind yourself or staff, or perhaps setting calendar reminders on your email inbox. It is also helpful to share these important dates and reminders to employees to ensure that salary items, including claims submission or allowances, are captured in the upcoming payroll cycle.

Maximise the features of a payroll software

If you are finding it difficult to keep track of your important payroll dates, consider leveraging on your payroll software. Most payroll software today have in-built features that automatically tracks public holidays and monitors your payroll calendar. They not only act as your virtual assistant, but also help to get you into a routine in processing your payroll according to your payroll calendar.

Setting up a payroll calendar and sticking with it is a fairly simple affair. However, it is a collective effort from the entire payroll and HR team to adhere to the timelines in order to ensure that employees are paid on time.

What is the best payroll schedule

What is the best payroll schedule for your organisation? While this might seem to be a minor issue in the grand scheme of the payroll universe, the decision can have some very serious implications. If your employees are not paid on a regular basis, it can be difficult for them to confidently plan for the future. Yet, if you were to pay them too often, it could incur additional costs for the organisation and would prove difficult for your HR department to keep track as well.

While there might be a “common trend” of payroll schedule that most companies might be adopting, that does not necessarily mean that it might be suitable for your organisation. Remember, there is a never a one size fits all. Here are several different payroll schedule options that you can consider for your organisation.

1. Weekly

If your employees work on an hourly basis, this payroll schedule would be a popular option. Such a payroll schedule is typically more prevalent in the trades industry such as construction, or in the food service industry. A weekly payroll would be better suited for an hourly employee’s cash flow needs. As the employee has an irregular working schedule and overtime pay has to be taken into consideration. However, one downside of such a payroll schedule is the cost. Payroll vendors typically charge each time a payroll is being run. Given that payroll is being run weekly, these costs could add up to a substantial amount. Additionally, more time and effort would be require when it comes to overtime pay calculation and salary disbursement to the employees.

2. Bi-Weekly

A bi-weekly payroll would be run every two weeks. This payroll schedule would be the next best option for hourly employees who get paid overtime. This is because it is relatively easy to account for the number of overtime hours. A quick look at the calendar and you will realise that each month does not always have the full four weeks. Given that there are 52 weeks in a year, this would mean 26 pay periods. Hence there would be two months with a bonus pay period. Such a schedule might prove confusing for the HR and Finance department, increasing the likelihood of making payroll mistakes.

3. Semi-monthly

Do not mix semi-monthly payroll and bi-weekly payroll together. Based on a semi-monthly payroll schedule, employees are paid twice per month on the same calendar dates each month. Typically, companies either choose to pay on the 1st and 15th. Some may be on the 15th or last day of the month. Such a payroll schedule does not require the HR and finance department to run reports often. This minimizes the payroll cost. The pay period will typically coincide with the last day of the month. This makes it easier for the accounting department to close their accounts. However, one challenge of such a payroll schedule is that the dates of the pay period could fall on any given day of the week. Suppose the pay date falls on a Sunday, adjustments need to be made to ensure that employees are paid on the most recent weekday.

4. Monthly

This type of payroll schedule is no doubt the least popular among employees out there. Why is that so? Essentially, employees have to go an entire month without a paycheck and some might struggle to manage their finances. However, this option is perhaps the most ideal and economical option to the organisation. Payroll costs are low as reports are being run once a month. Additionally, it is easier to keep track of employee benefits and attendance.

Selecting the best payroll schedule for your business ultimately depends on the nature of your business. It also depends on your internal accounting processes and procedures. However, always keep in check your employees’ needs in mind when considering your payroll schedule. After all, that is what counts the most.

Show More

Related Articles

Leave a Reply

Your email address will not be published.

Back to top button