If you want to switch from Outlook to Office 365, then probably you want to carry your old account emails with you. Office 365 is a web version of MS Outlook with extra functionalities. However, it doesn’t have a direct import/export feature as MS Outlook. This is why its become quite difficult for an organization that is new to Office 365, to export emails from Outlook to Office 365 user accounts.
Therefore, to remove the struggle of users we have created this guide. In this guide, we will provide two solutions. First for the user who wants to export single Outlook account data into Office 365. Second for organizations that is moving to Office 365 from desktop Outlook.
So sit backup & relax and read the step-by-step working of both methods. You can choose the method you like according to your requirement.
Top Reasons to Switch From Outlook to Office 365
The reasons for users to opt Office 365 over Outlook may vary according to different scenarios. Yet, some of the main reasons are:
- Unable to access Outlook emails from a distant location
- Outlook stores emails locally that can be quite risky
- Not easy to share bulk emails with other users
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The Process to Export Emails from Outlook to Office 365
The process to export Outlook emails to Office 365 is divided into two steps. First step is to export emails from MS Outlook and then import the emails into Office 365 user account. Let’s see the step-by-step solution of both process:
Step 1: Export Emails from MS Outlook Accounts
1. To export Outlook emails, first open your MS Outlook application and then click on the File tab at the top-left corner of the screen.
2. In next window, go to left panel and click on “Open & Export”. This will open new menu window, there click on “Import/Export” option.
3. From import/export wizard, choose “Export to a file” option from the list >> Next
4. In Export window, choose “Outlook data file (.pst)” option from available ones >>Next.
5. Select the mailbox or account that you wish to export from Outlook to Office 365.
6. Browse the location where you wish to save the exported emails >> Finish.
Wait till Outlook exports select data to the chosen location. Once done, you will get a pop-up message and then you are ready to move emails to Office 365.
Step 2: Move Outlook Data File Into Office 365 User Account
We have categorized this step in two sections according to user. One for users who want to export emails to a single Office 365 account and another who wants to export emails from Outlook to multiple Office 365 user account.
- Export data into single Account
- Export data into multiple Office 365 accounts
Solution 1: Export Emails into Single Office 365 Account
- Open your MS Outlook application again and then go to File tab (at top-left corner)
- Now, click on Account Setting and in pop-up window enter the email id and password of Office 365.
- In the file menu, select “Open and Export” from left panel and then select “Import/Export” option from there.
- From Import/Export wizard window, select “import from a program or file”, then click on Next button.
- In next tab, choose “Outlook data file (.pst)” option from the list and then click on Next.
- Browse the location of storage PST file >> Next.
- Select the folder where you wish to export the PST file and the click on finish.
MS Outlook will start importing PST file data into the configured Office 365 account. Once all the emails imported, you can login into your Office 365 account to check the export emails from Outlook.
Solution 2: Export Emails into Multiple Office 365 User Accounts
If you are switching multiple Outlook accounts to Office 365, then its best to use an automated tool. An automated tool such as SysTools Office 365 Import tool provides the option to import PST to Office 365 account of multiple users. You don’t even need to account for the password of each user, just by using Office 365 admin account one can easily import multiple PST files into multiple Office 365 user accounts.
Step to export emails from Outlook PST to Office 365:
1. Visit the Official website and download the Office 365 import utility.
2. Launch the tool and login via Admin id and password.
3. Next click on the Add File/Folder option and browse the location of stored PST files >> Next
4. Now, select the category of items that you wish to export from PST file into Office 365 accounts.
5. Use the Additional filter if necessary and finally click on Start button.
And you are done! All the pst file data has been successfully exported to Office 365 account.
To know more about tools, please visit the official website and have a look at the features provided by the automated tools during the export process.
