HR has always been stereotyped as the administrative department. Stacks of forms for employees to fill up, hardcopy test questionnaires for potential candidates, on-boarding paperwork package — the entire HR department seems to portray the image of a department that has numerous administrative processes.
However, that does not mean that the HR department has to live up to that image simply because if how the organisation perceives it to be. There are numerous recommendations in which the HR department can reinvent itself to be more tech-savvy — and one recommendation is to use Adobe Document Cloud.
Adobe Document Cloud offers a plethora of cloud-based software applications such as file conversion and document exchange services. Additionally, users are able to access these services both via desktop apps and mobile apps — make it extremely convenient for employees who have to constantly work on the go.
Here are some examples in which Adobe Document Cloud can significantly improve your HR processes and debunking the stereotype that HR is a mere employee-administrative department.
Mobile Online Forms
Most of the people that the HR department requires signature from are likely to read their emails on their mobile phones. Adobe Document Cloud allows you to create online forms with the ability for people to sign on the online documents or form right from their mobile devices. Imagine the amount of time and paperwork saved for both the employees and the HR department.
Elimination of new hire paperwork
Imagine when your new hire comes in on their first day and they are made to sign fifty papers of new hire paperwork and a copy of the exact same fifty papers for their reference. Instead, why not impress your new hires by digitalisating the entire process with Adobe Document Cloud and have your new hires accesses these paperwork through an iPad or tablet.
Make HR services immediate
HR is well-known for the numerous number of forms on the intranet — be it for leave application, benefits application or request for letter of employment. HR then typically asks employees to print those out, sign, scan and return via email or internal mail. Sounds like quite a fair bit of emails and paperwork that the HR department has to handle. However, with Adobe Document Cloud, you can make use of Adobe Sign and its document sharing services to allow employees to easily sign their form and share it with the HR department.
HR transformation need not be an expensive affair. Simple tools such as Adobe Document Cloud can still help improve HR process and is a less costly option as well. There are also alternatives for those who want to invest on HR software systems that are scalable. This helps to take away the stress in HR administration and allow business owners to focus on the long-term strategies and business expansion.
