Every business goes through a phase when it has to either upscale itself to reach more customers or downscale itself to reduce expenses. In both cases, the business has to relocate, and office relocation isn’t easy.
Relocation is synonymous with stress, frustration, and anger because packing and transporting all the belongings is quite complicated and irritating. Office Relocation is twofold more difficult than any other relocation because the office is filled with bulky and expensive belongings.
Any damage to belongings directly affects the business’s productivity and can lead to a lot of financial loss. No business wants to bear heavy losses during office relocation, and to prevent that from happening, here are some pro tips for office relocation.
Plan Early
As cliché as it may sound, planning is the key to success. Planning will save you way more time during the relocation, as you will have a clear plan to follow throughout the move.
If you are worried about the office move, you should start to plan for the move early. Early planning will give you more time to look into the intricacies of the move and prepare for unpredictable challenges during the move.
You should also discuss the moving plan with your team and seek their opinions. Value employees’ suggestions, as they may have more shifting experience than you. Whether it is office shifting or home shifting services, planning can help you move without breaking a sweat.
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Conduct a Thorough Inventory
The office is filled with belongings, and during office relocation, belongings getting misplaced or stolen is quite common as no one looks after all the belongings. Before the moving process begins, conduct a thorough inventory and note down all the belongings. When you reach the new office, first check all the items from the inventory and ensure that nothing is stolen or misplaced.
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Hire Verified Movers
There are numerous verified relocation service provider Ahmedabad, Bangalore, Delhi, and other cities that help you shift without stretching a muscle.
Most people prefer hiring movers for office relocation, but only a few people research the moving company before hiring. It is crucial to hire a verified and experienced moving company for the move, as an unreliable moving company might put your belongings at risk.
Experienced movers have the skill set and modern tools to handle delicate belongings and they also ensure a timely and safe move.
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Secure the IT Products
IT products are the most expensive and vital office belongings, as they store all the organization’s crucial data. When packing and transporting IT products, extra care must be taken to protect the belongings.
Take a backup of all the data on external drives or cloud-based storage services. Hard Drives and other storage devices can get corrupted by static, so it is vital to use anti-static polybags in the packing process.
While packing IT products, use high-quality packing material like bubble wrap, thermocol, cardboard boxes, foam sheets, etc., as it will ease the shifting process.
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Communicate Effectively
Proper communication is vital to avoid any confusion during the move. Office relocation is a complicated process, so there will be confusion and concerns, but timely communication will help in better coordination. Regularly engage with the employees and the moving team and held meetings with the team to address any concerns or questions they may have.
Miscommunication can lead to blunders, so try to create a calm and composed working environment throughout the move so that everyone is comfortable in communicating with each other.
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Update Office Address
Most people miss out on timely updating of the office address and later struggle with communication issues. Whether it is service providers, websites, business cards, letterheads, or any other place, make sure you update the address everywhere to avoid confusion.
Discard Unnecessary Items
When the relocation process begins, you will notice many unnecessary items that don’t deserve the effort to move to a new office.
The best option is to discard unneeded items, as relocating unnecessary items will increase the shifting cost.
Conclusion
With the above tips, you can shift your office in a breeze and secure all your belongings. Proper planning and strategizing can significantly reduce the stress and hassle of office shifting. With the right approach and mindset, you can turn the challenges of relocation into opportunities for growth and success.
