Introduction:
2021 is the year of the post-pandemic world where the turmoil of pandemic has affected the entire business world. Many small businesses were forced to shut down as well as many medium-sized businesses suffered economic loss. What can be the right strategy to adopt so that you can balance the loss in business recently experienced by pandemic effects?
Digital Invoice versus Electronic Invoice:
Many people have been confused about the similarities and differences between the digital invoice and the electronic invoice. Here is a considerable explanation of that topic.
What is an Electronic Invoice?
An electronic invoice is a systematically built digital file with the data in a specific location and with an exclusive meaning. There are generally many different formats for e-invoicing and any global standard is not currently followed.
What is a Digital Invoice?
A digital invoice is any invoice that can be reviewed and processed digitally. They are much easy to archive and connect with cloud-based accounting software. How do you distinguish a digital invoice from an e-invoice? Following are the two main points to be considered:
- Unstructured invoice information issued in PDF or Word formats
- Scanned type of paper invoices
Primary Goal of the Best Electronic Invoice
Best Electronic Invoice is exactly not an end in itself but a means of attaining a perfect goal. The conclusive goal of a recipient is to book a purchase invoice with as few manual actions as possible. It is of no concern that which medium you use as long as the invoices are transferred quickly and accurately.
When an electronic invoicing is sent, the invoice is created on the sender’s side in a machine-processable format (EDIFACT or XML) and then transferred directly to the receiver’s IT system. There, the electronic invoice is gathered and processed by the IT system without human intervention or any manual error.
In contrast to paper or PDF invoices, the complete process of an electronic invoice is fully automated and integrated with other modules of your online software. Moreover, the sender receives a notification of confirmation as soon as the e-invoice is received by the recipient. Now you can implement the Quick Response (QR) code for e-invoicing in your online business.
Top Benefits of Best Electronic Invoice
The electronic invoicing adopted by a business shows a great responsibility level on the behalf of customer care and environment friendliness:
1. Economic Savings
Traditional invoicing includes high costs related to invoice issuance and transfer, for example, ink, paper, postage are avoided when using this digital process. Similar is the case while dealing with e-billing which reduces your cost. Also, you do not require a physical storage area so its cost is also deducted.
2. Efficiency
Electronic invoicing utilizes automated and intelligent procedures showing much better results than the manual traditional ones. By quickening the entire procedure, e-invoicing proves to be so much efficient for your business management. They can be easily integrated with other digital documents.
3. Accuracy
There is no probability or chances of manually occurred problems or errors. Hence you experience a system that is error-free and very much accurate.
4. Accessibility
You can easily organize and locate your digital documents through easy searching. When you have a digital management platform documents are easily accessed without a physical search at a storage place. You can access your business data globally by relying on cloud-based software. Similar is the case while dealing with e-billing which reduces your cost. Also, you do not require a physical storage area so its cost is also deducted Finding an electronic invoice is much faster and quicker than other traditional invoices with manual errors.
5. Data Security
Electronic invoicing brings a great benefit of protection against any fraudulent activities or document forgery. The chances of fraud are reduced as there is less amount of physical money and digital transactions carry the tracking information of the Best Electronic Invoice. The leakage of any information has deteriorated to a minimum level.
6. Data Protection:
Besides the protection against fraud, electronic invoicing has many other safety benefits:
- Document readability and properties are kept safe and secured over the years.
- Data is protected against the misplacement of information or any intrusion by third parties.
7. Environment Friendly:
A bulk amount of paper is wasted every year along with the ink and printing costs. With electronic invoicing, you can bring a great positive change to the global warming effect. As the consumption of paper will be reduced, so the trees will stay unharmed and our environment will stay secure and green.
Conclusion:
More than that an electronic invoicing system promises a transparent and just society with no chances of loss of integrity. Time and money are saved with greater profitability of your business. Because of the high importance of electronic invoices, SMACC has also introduced this awesome feature for its clients and users thus facilitating them on every level. Now with the usage of SMACC, you are ready for a post-pandemic world in 2021.
