Office managers are constantly trying to come up with ways to improve employee productivity and team collaboration efforts for a more efficient work environment, which making the move to a smart office can help do.
About Smart Offices
A smart office works similarly to a smart device in that it is also connected to the
internet and uses analytics for tracking. However, instead of seeking to understand how to use the smart device to enhance the user’s experience, the focus is on how to use the workplace to ensure the best experience for employees, so they can work productively.
Doing so also enables organizations to continuously advance as workspace needs change and grow the same way that consumer technology is ever-changing and improving as customer needs evolve to continuously provide an exemplary customer experience.
For instance, new advances in meeting technology enable companies to connect employees and workgroups no matter their location.
However, each new improvement should be well thought out with the employee in mind to ensure the work environment is as helpful to them as possible.
The Makings of a Smart Office
Smart Workspaces and Smart Meeting Rooms
The key makings of a smart office include smart workspaces and smart meeting rooms, which are the areas where employees and teams do most of their work and can benefit from the addition of smart technology to help make their tasks much easier.
Smart workspaces are simply different designated areas of the office where employees can complete their tasks and projects, depending on the space.
These work areas may include an activity-based area complete with different spaces
that employees can utilize throughout the day based on their needs, co-working spaces where employees can work together as opposed to individual workstations or meeting rooms, and hot desks where multiple employees can float through the different workstations throughout the day based on reservation.
Smart meeting rooms are meeting spaces that are powered by smart technology and software tools to create the most effective meeting experience for attendees both in-house and afar, which they do by making meetings easy to set up, schedule, and manage.
Smart Office Tools
Smart office tools are the essence of a smart office, so let’s take a look at some of the latest ones that should be integrated into your workspace to help make it more advanced.
Video Conferencing/Collaboration Hardware
The best video conferencing hardware brings a true-to-life experience to virtual meetings that can totally take your business operations to the next level.
For instance, popular video conference cameras, such as the Meeting Owl Pro and the HuddleCamHD, help team members connect in the meeting room regardless of where they are, while the equipment’s HD video streaming features enable them to do so with clear visuals and noise-reducing sound.
In the meantime, continuing to incorporate new capabilities and integrations into your smart office will help it become even more efficient over time.
Some future smart tools to consider integrating into your office in the future include productivity apps, IT analytics, and more.
Video Conferencing/Collaboration Software
These offices are also equipped with video conferencing software, such as Skype for Business, Google Meet, or Zoom to help workmates and clients connect whether they are in the office or outside the office.
Or they may include workspace collaboration software, such as Miro or Remote HQ, to enable teams to record their ideas via project management applications, virtual whiteboarding, and more.
Many workspace collaboration tools can also be integrated with other productivity tools, such as Dropbox, Google Docs, and more, so teams can continue to collaborate without disrupting their workflow.
Smart Meeting Room Analytic Tools
Smart offices also include meeting room analytic tools to help management learn which spaces are being used the least, so they can make the proper adjustments to provide the best experience.
They also provide information about which gathering areas are used to hold which types of meetings, so management can see which spaces people prefer to collaborate the most, thus enabling them to map out the design as needed.
A smart office enables you to make a smart move towards greater efficiency and employee productivity, which are the wave of the future.
Doing so also enables you to continue to meet your clients’ growing needs, which in turn helps motivate them to repeatedly choose you over your competitors for increased profits.
And you can also update your office on your own with a meeting room set up that helps you design your meeting rooms and download the appropriate smart tools for your office.