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6 best video conference app in 2022 – Freely Manage Business

The advance in cloud technology means reliable video conference app has become accessible and affordable and can easily serve the modern workplace. Video conferencing has enabled many businesses to continue to operate by allowing employees to work from home using conferencing solutions for meetings and updates and general communications.

Additionally to concern about the carbon cost of travel to the environment, it makes sense for companies to seek to continue to communicate face to face online rather than indulge in the wasteful cost to the business and environment in having face to face meetings in a single location.

However, the same video conference app and software are available for business use or home use for friends and family. Therefore, the same video conference app providers will often cover both business and home use.

Therefore, we’ve covered the best video conferencing software apps – both paid-for and free, and linked through to reviews we’ve recently carried out. 

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The five best video conference app platforms

  • Zoom: for reliable, large video calls
  • Google Meet: for Google Workspace users
  • Microsoft Teams: for combining team chat and video conferencing
  • Whereby: for a lightweight option
  • Webex Meetings: for video quality
  • U Meeting: for better audio and video

What makes a great video conferencing app?

How do we check app ratings and reviews?

All of our top apps roundups are written by people who have spent a significant portion of their professional lives using, testing, and writing about software. Similarly, We spend dozens of hours researching and testing applications, putting them through their paces, and rating them against the category’s criteria.

Especially, video quality is the most crucial factor in video conferencing. That extends beyond the image quality—the finest picture quality in the world won’t help if people keep cutting out or calls keep dropping. So we put each platform to the test to determine how well it handled changes in internet connection quality.

  • Make organizing, scheduling, and joining meetings simple. Meetings should ideally be rapidly planned and put on your calendar, with easy buttons to click whenever it’s time to join the call.
  • Include elements that allow for cooperation. The basic minimum is screen sharing and conversation. The best apps go beyond this to offer whiteboarding or even direct collaboration features.
  • Allow video recording to take place. Because not everyone can attend every meeting, recordings fill in the gaps. It should be as simple as pressing a button to record a meeting.
  • Make it simple for people from outside your company to join. Anyone should be able to join your meeting by just clicking a link (though there should also be security features to keep out unwanted participants).

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Best Video Conferencing App For Reliable Large Video Calls

  1. Zoom: Best Dedicated Video Conferencing App

Recently, a well-known Video conference app program is zoom. According to an Owl Labs report, zoom is used by 72 percent of firms with 500 or fewer employees. Accordingly, This is due to its simplicity of use and free option, covering 40-minute meetings for up to 100 people and one-on-one meetings of any length.

Recently, by pressing the video camera button, users may join a session in a browser and effortlessly convert to a video meeting throughout the conversation. Zoom’s free edition includes screen-sharing, breakout rooms, and whiteboarding. Participants in video chats can also change their looks and employ virtual or blurred backdrops.

 We Like in App

  • No download is required to join a meeting via an internet browser.
  • The mobile app lets you record meetings on your device.
  • Straightforward user interface

 Missing in App

  • No dial-in numbers with the free plan
  • Cloud recording storage is lower than most other providers.
  • Some users complain of calls echoing.

Zoom Features

  • Screen-sharing: The free Zoom plan lets you share your desktop or phone screen, one or more apps, or a portion of your screen during a meeting. 
  • Security: Recently, Zoom upgraded its security and added end-to-end encryption. Other security features include meeting passwords.
  • Waiting room: Direct some or all meeting attendees to a waiting room and send a message to them there. Let them join your conference all at once or one-by-one.

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2. Webex by Cisco: Best Video Conference App

Cisco’s Webex video conferencing platform includes sophisticated Facebook streaming, two-way whiteboarding, and an intelligent voice-activated assistant. These technologies are ideal for businesses that wish to utilize voice commands to create meeting notes and collaborate more effectively.

Webex’s entry-level subscription is comparable to Zoom and RingCentral Video in terms of cost, but it varies in that it includes unlimited free phone conversations between Webex customers. In addition, Webex’s free version allows for somewhat longer meetings (50 minutes) for up to 100 people, compared to Zoom’s (40 minutes).

What We Like

  • Free VoIP calls to anyone with a Webex account.
  • All plans are HIPAA-compliant and offer a BAA, including the free version.
  • Includes up to 100 breakout rooms compared to 50 with Zoom and RingCentral

Missing features

  • Video Meet plan lacks Q&A features.
  • No dial-in numbers with the free version
  • Less user-friendly than Zoom
  • Facebook Live While you can’t share a whiteboard when streaming, you can adjust the structure of your video and select your audience. This allows you to engage your social media audience and allow them to watch it later on Facebook.
  • Webex Assistant: Similar to GoToConnect’s smart assistant, Webex includes a virtual assistant. It displays a live meeting transcript with speaker attribution and meeting highlights (brief notes).
  • Whiteboarding tool: You can upload one or more files or work from a blank whiteboard using the two-way whiteboarding tool, which works on both mobile and desktop platforms.

 3, Microsoft Teams: Virtual Workspace Combo

 Plus Features

  • Dedicated workspace with integrated video conferencing software for Microsoft 365 users
  • 28 language options for live captions vs. just six with GoToMeeting
  • Meet with up to 300 participants on the free plan, the most offered by any provider on our list

What’s Missing

  • Must prepay annually, no month-to-month subscriptions.
  • Less support and fewer integrations for non-Microsoft tools compared to GoToMeeting or Zoom.
  • Limited to 50 breakout rooms compared to 100 with Webex by Cisco

Furthermore, Microsoft Teams use soared in 2022, as it did for many of the finest video conferencing app providers, as organizations transitioned to virtual work environments. Recently, It’s great for businesses who utilize Microsoft 365 products and want a single workspace for all of their business needs.

Finally, unlike the other providers on this list, Microsoft Teams is primarily a team collaboration tool with video conferencing capabilities. This article analyzing programs comparable to Microsoft Teams can help you locate other possibilities.

Recently, Microsoft also owns the standalone Skype platform, which facilitates voice and video calling and instant messaging. However, Skype limits video calls to just 50 participants.

Microsoft Features

  • Microsoft Teams Comes With Productivity Apps: Microsoft Teams offers more than video conferencing. The company’s appointment booking tool will need to subscribe to the Business Standard plan.
  • Use reports: While other products require higher-tier plans to see usage reports, Microsoft Teams includes this functionality in the free version. See how people use the platform with statistics on guest numbers, active channels, and reactions for up to 90 days.
  • In-meeting options include live captions with speaker attribution, which display beneath the video feed, and live transcriptions, which appear on the right side of the screen.

4. Google Meet: Video conference app

As well as that, for any Google apps, the first pick is undoubtedly Google Meet. The meet is one of the most popular video conferencing apps among G Suite users due to its wide and easy interaction with other Google products.

Formerly known as Google Hangouts Meet, Google’s workplace video conferencing software is available in the GSuite. It’s as simple as 123 to set up a meeting with this tool. All you have to do is schedule a meeting in Google Calendar and send a Meet link invitation to the attendees. All they have to do now is click to join the online video meeting.

 We Like

  • Dedicated workspace with integrated video conferencing app for users
  • 28 language options for live captions vs. just six with GoToMeeting
  • Meet with up to 300 participants on the free plan, the most offered by any provider on our list

What’s Missing

  • Must prepay annually, no month-to-month subscriptions.
  • Less support and fewer integrations for non-Microsoft tools compared to GoToMeeting or Zoom.
  • Limited to 50 breakout rooms compared to 100 with GoogleMeet

MEET Features

  • Screen-sharing: The free GoogleMeet plan lets you share your desktop or phone screen, one or more apps, or a portion of your screen during a meeting. 
  • Security: GoogleMeet upgraded its security and added end-to-end encryption. Other security features include meeting passwords.
  • Waiting room: Direct some or all meeting attendees to a waiting room and send a message to them there. Let them join your conference all at once or one-by-one.

5. GoToMeeting: App Account Management Features

 We Like points

  • All plans are HIPAA-compliant
  • A smart assistant simplifies note-taking.
  • Salesforce, Slack, and calendar integrations come with all plans.

 Missing points

  • There is no free version; month-to-month subscriptions aren’t available—must prepay for a year.
  • Unlimited cloud recordings and transcripts not included in the Professional plan
  • Call me feature is an add-on costing $5 more per month, whereas it’s included at no additional charge with RingCentral’s paid plan.

GoToMeeting’s entry-level package is less expensive than Zoom, RingCentral, or Cisco’s Webex, while providing extensive functionality. SSO, dial-in numbers, and a unique commuter mode are included in all memberships. 

In addition, unlimited cloud recording and searchable transcripts are included with the Business plan. On the other hand, the file-sharing capability is view-only and less useful than competing solutions like RingCentral Video and Microsoft Teams.

You may also use GoToMeeting to monitor and troubleshoot sessions. The admin site displays how the system is utilized throughout your business, and meeting diagnostic reports provide individual performance insights.

Features of GoToMeeting

  • Security: SSO, encrypted sessions, meeting locks, password protection, and the option to reject attendees are all included in all plans. Furthermore, GoToMeeting employs a risk-based authentication system that detects unauthorized devices and suspicious activity.
  • Enterprise-level tools: 24/7 phone and web assistance and meeting diagnostic reports are included in all plans.

6. U Meeting: App for better audio and video

Similarly, four pricing levels are available for the CyberLink U Meeting, each based on the number of attendees and hosts necessary. As the price goes up, so do the number of features, up to the Enterprise version, which includes meeting analysis, premium customer support, and end-to-end encryption. Again, for a quotation, users must contact sales.

‘PerfectCam’ is a completely unrelated feature. According to the business, users may ‘create a genuinely professional appearance’ by applying computer-generated cosmetics to their faces.

Perfectly, U Meeting is a web-based application. This may turn off some users, but it may also be a benefit because U Meeting does not need any additional software. Unfortunately, it also doesn’t support video recording or VoIP systems to join meetings.

App key points

  • Dedicated video conferencing app for users
  • 15 language options for live captions
  • Meet with up to 300 participants on the free plan

Missing

  • Must prepay annually, no month-to-month subscriptions.
  • Less support and less integration as compared to other 
  • Limited to 50 breakout rooms compared to 100 with GoogleMeet

U MEET Features

  • Screen-sharing: The free plan lets you share your desktop or phone screen, one or more apps, or a portion of your screen during a meeting. 
  • Security: upgraded its security and added end-to-end encryption. Other security features include meeting passwords.
  • Waiting room: Direct some or all meeting attendees to a waiting room and send a message to them there. Let them join your conference all at once or one-by-one.

Related questions

  1. Who runs Zoom?
Eric Yuan is the founder of Zoom, a video communications tool that went public in April 2019; Zoom usage surged during the coronavirus pandemic. He was previously a manager of WebEx at Cisco, which acquired the video conferencing company in 2007.
2. Which is better Zoom or GoToMeeting?

Many organizations advise against Zoom due to its well-known security and privacy issues. GoToMeeting has a reputation for top-notch security and privacy, with robust security features like risk-based authentication and default AES-128 bit encrypted audio and video data.

3. Who can join Google Meet?

Google is making enterprise-grade video conferencing available to everyone. Now, anyone with a Google Account can create an online meeting with up to 100 participants and meet for up to 60 minutes per meeting.

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